An employee costs far more than their base salary once you add payroll taxes, benefits, equipment, software and a share of office overhead. Underestimating that true cost is how small businesses quietly lose margin on every hire. This calculator starts with the base salary, adds employer payroll taxes as a percentage, then adds annual benefits and other fixed overhead in dollars to reveal the fully loaded annual cost. It also divides by the working hours you enter to show a real hourly cost, which is the number you should compare against billable rates and revenue per employee. Founders and hiring managers use this to price services, set budgets and decide between full time staff and contractors. Enter the figures for your situation and every result updates instantly. All calculations run locally in your browser, so your payroll data stays private and on device.
Beyond salary, it adds payroll taxes, benefits and overhead to reveal the fully loaded annual and hourly cost.
Employer taxes, insurance, benefits and workspace overhead add a significant amount on top of the base salary.
Yes. It converts the fully loaded annual cost into an hourly figure so you can price work or compare against contractors.
An employee costs far more than their base salary once you add payroll taxes, benefits, equipment, software and a share of office overhead. Underestimating that true cost is how small businesses quietly lose margin on every hire.
Yes. Employee Cost Calculator is completely free, with no sign-up and no usage limits.
Yes. Employee Cost Calculator runs in any modern web browser. There is nothing to download or install.
Yes. Employee Cost Calculator runs entirely on your device in your browser, so nothing you enter is uploaded to a server.